This Privacy Policy explains how Prudent Plus Limited handles personal information in connection with FleetsUK.co.uk, including information generated when you browse the website or contact us.
1. Who is responsible for your personal information?
Prudent Plus Limited is the controller of personal data processed by FleetsUK.co.uk itself. Prudent Plus Limited is registered in England and Wales under company number 10104295. Registered office: Booths Hall, Chelford Road, Knutsford, Cheshire WA16 8GS.
Prudent Plus Limited is registered with the Information Commissioner’s Office under reference ZB208127.
2. How to contact us about privacy
Prudent Plus Limited
Booths Hall, Chelford Road, Knutsford, Cheshire WA16 8GS
Email: Email protected by JavaScript
3. Personal information we may collect
The website does not include its own fleet-insurance application form. Depending on how you use the site, we may nevertheless process limited personal information, including:
- technical information such as IP address, browser type, device information, requested pages, date and time, referrer information and security logs;
- information you choose to provide if you contact us by email, such as your name, email address, organisation and the content of your message;
- records needed to manage complaints, legal issues, regulatory matters or correspondence;
- limited information necessary to protect the website against misuse, fraud, malicious activity or technical attacks.
4. Where information comes from
Information may come directly from you when you contact us, automatically from your browser or device when you use the site, or from suppliers providing hosting, security or technical services to us.
5. Why we use personal information
We may use personal information to operate and secure the website, respond to correspondence, investigate technical problems, prevent misuse, comply with legal or regulatory requirements, establish or defend legal rights and maintain appropriate business records.
6. Lawful bases
Depending on the circumstances, our lawful basis may be our legitimate interests in operating, securing and administering the website and responding to genuine business correspondence; compliance with a legal obligation; or, where necessary, steps connected with a contract or potential contract. If consent is required for a particular activity or technology, we will seek it where the law requires us to do so.
Where we rely on legitimate interests, we consider whether those interests are proportionate and whether your rights and interests override them.
7. Special-category and highly sensitive information
We do not ask website visitors to provide special-category personal data through FleetsUK. Please avoid sending unnecessary sensitive personal information by ordinary email. If such information is received, we will handle it only where there is an appropriate legal basis and a genuine need to do so.
8. Quotezone and insurance comparison
Fleet insurance comparison links on FleetsUK take you to a separate service provided by Seopa Ltd, trading as Quotezone. Once you follow such a link, information you enter into the comparison journey is provided to that service and is handled under the privacy information presented there.
Prudent Plus Limited does not receive or store your full fleet insurance application through the FleetsUK website. Quotezone, insurers and other providers involved in a comparison or policy may act as separate controllers or processors for information they receive. You should read the privacy information shown during the comparison journey before submitting personal data.
9. Cookies, local storage and similar technologies
The supplied version of FleetsUK does not intentionally include non-essential advertising pixels or behavioural analytics. Basic technical storage may nevertheless be used by the browser, hosting environment, content-delivery systems or security tools where necessary to provide or protect the site.
If we introduce non-essential analytics, advertising or other technologies that require consent or additional information, we will update this policy and provide an appropriate consent mechanism before using them where required.
10. Who we may share information with
Where necessary, information may be handled by organisations providing website hosting, security, IT support, email, professional advice or other infrastructure to us. We may also disclose information where required by law, a regulator, a court or a competent public authority, or where reasonably necessary to establish, exercise or defend legal rights.
We do not sell ordinary FleetsUK visitor data to advertisers.
11. International transfers
Some service providers may process information outside the United Kingdom. Where UK data-protection law requires safeguards for an international transfer, we expect the relevant provider or arrangement to use an appropriate lawful transfer mechanism. The precise position can depend on the suppliers in use at the time.
12. How long we keep information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including security, correspondence, legal, accounting and regulatory requirements.
Technical server and security logs are generally retained for a limited operational period, although the exact period may depend on the hosting or security provider. Ordinary correspondence may be retained for longer where necessary to maintain an appropriate record of an enquiry, complaint, legal matter or business relationship.
13. Security
We take reasonable organisational and technical measures to protect personal information against accidental or unlawful loss, alteration, disclosure or access. No internet transmission or storage system can be guaranteed to be completely secure.
14. Your UK data-protection rights
Depending on the circumstances, UK data-protection law may give you the right to:
- ask for access to personal information we hold about you;
- ask us to correct inaccurate or incomplete information;
- ask for deletion of information in certain circumstances;
- ask us to restrict processing in certain circumstances;
- object to processing based on legitimate interests;
- receive certain information in a portable form where the right applies;
- withdraw consent where processing is based on consent, without affecting earlier lawful processing.
These rights are not absolute and may be subject to legal exemptions. We may need to confirm your identity before responding to a request.
15. Complaints
If you have a concern about how we handle personal information, please contact us first so we can consider it. You also have the right to complain to the Information Commissioner’s Office, the UK supervisory authority for data protection.
16. Children
FleetsUK is a business-vehicle information website and is not directed at children. We do not knowingly seek personal information from children through the site.
17. External links
This website links to third-party websites. Their privacy practices are outside our control. You should review the privacy notice of any external service before submitting personal information.
18. Changes to this Privacy Policy
We may update this policy to reflect changes to the website, suppliers, technology, law or regulatory guidance. The version published on this page is the current version.